Executive Assistant at Phillips Outsourcing Limited

Phillips Outsourcing Limited is seeking a talented Executive Assistant to join their dynamic team in Abuja. As one of Nigeria’s largest outsourcing companies, Phillips provides critical business process outsourcing solutions to organizations across multiple industries. With over 16 years of experience and operations spanning the entire country, they have an excellent reputation for delivering exceptional client service.

This Executive Assistant role presents an opportunity to take on high-level administrative responsibilities and play a key support function within their executive office. Reporting directly to senior leadership, the successful candidate will need to demonstrate excellent organization, communication skills and discretion to seamlessly manage schedules, projects and stakeholder relationships.

Let’s take a deeper look at what this role entails and why it could be a great career move for the right professional.

Day-to-Day Responsibilities

As an Executive Assistant at Phillips Outsourcing, your primary responsibilities will revolve around supporting the day-to-day operations of the executive team. This includes managing calendars and scheduling important internal and external meetings, presentations, travel arrangements and more.

You’ll need to have impeccable time management to prioritize tasks, coordinate agendas and resolve any conflicts in schedules. Communicating effectively with colleagues, clients and other stakeholders will also be essential.

Handling inbound and outbound calls professionally is another key duty. Greeting visitors, learning the purpose of their visits and directing them appropriately is an important aspect of reception management.

Keeping comprehensive records of discussions, agreements and action items from various engagements ensures everything stays well-documented and organized. Project support, research assistance and liaising confidentially on sensitive issues are additional roles you may take on.

Candidate Qualifications

To succeed in this role, Phillips Outsourcing is seeking candidates with a minimum of 5 years experience in an administrative or executive support capacity. A Master’s degree in a relevant field like Business Administration, Law or HR is preferred.

Ideal candidates will possess strong communication skills to interface smoothly with internal and external parties. Expertise with Microsoft productivity tools like Outlook will help optimize scheduling tasks.

Outstanding organizational abilities and multi-tasking skills are vital to juggle varied responsibilities simultaneously. Attention to detail and discretion when handling confidential information is equally important.

The ability to take initiative, problem-solve independently and work seamlessly as part of a collaborative team will also be evaluated. Finally, being client-centric with a proactive, solutions-oriented approach is crucial in this role.

Benefits of Working at Phillips Outsourcing

As a leader in the outsourcing sector, Phillips offers lucrative benefits and an opportunity to learn from industry experts. Their ongoing success managing multinational contracts demonstrates a supportive working culture focused on excellence.

Professionals will gain exposure collaborating directly with C-Suite leaders and experience handling high-level engagements. This role serves as an ideal stepping stone to advance into managerial responsibilities in future.

Based in Abuja, the competitive salary ranging from N400,000 to N600,000 monthly is also very attractive. Other perks include medical insurance, annual leave allowances, staff training programs and opportunities for career growth.

Working with a reputable firm with national reach opens doors to relocation possibilities within Nigeria as the company expands overseas too. Overall, this is an excellent role for administrative professionals aiming to boost their career trajectories.

If you possess the qualifications and zeal to take on this dynamic challenge, I encourage you to submit your application by 11th November 2022. Wishing the very best to all qualified candidates!